Wedding FAQs

Wedding FAQs

Who will look after us on the day?
Our Wedding Planner will take you through the whole process from the initial enquiry right up to you walking down the aisle. On the day, they will usually be managing the wedding with one of our front of house managers who run the front of house team. Before the party gets into full swing, your wedding planner will fully hand over to our Front of House manager for the remainder of your evening who is then your main point of contact on the night.

What time can we arrive on the day?
We recommend that the groom and guests arrive 30 minutes before the ceremony commences and advise the bride arrives 10 minutes beforehand in order to attend any registrar or celebrant’s meetings prior to this.

Can I order catering through an external provider or bring my own?
Unfortunately not, however we think that you’ll find our delicious menus should have everything you need!

Do we have to cater for all guests?
Yes. In line with our late licensing laws (our River Terrace is licensed up until 02.00 on certain days) and responsible drinking policies, we require you to cater for 100% of guests in both the day and evening’s celebrations.

How long does the wedding breakfast take to serve?
2-3 hours depending on guest numbers and speeches. Please do not send your invites with timings until this has all been confirmed with your planner in advance.

Do you offer tastings?
In line with our sustainability and our attempts to reduce food waste, we do not offer bespoke tastings for couples as part of our wedding packages. We can arrange a tasting upon request at an additional charge (your planner can provide you with a quote).

Do you cater for special dietary requirements?
Yes.  We just ask that these are highlighted when selecting your menus and are confirmed one month before the date so our team can create a bespoke dish if needs be.

Can we bring in our own wedding cake?
Yes. We do, however, require full allergen information as standard in order to inform your guests of the cake’s contents. Anything else such as a sweet cart/table must be confirmed with your planner in advance also and the relevant allergen advice supplied in advance or on the day. Please ask your planner if you are looking to organise a cake of cheese or something different.

Do you offer corkage?
Yes. All corkage must be prepaid in advance and is non-refundable. Our corkage rates are:

  • Wine £18 (inc VAT) per 75cl bottle.

  • Champagne and Sparkling Wine £24 (inc VAT) per bottle.

When do we have to confirm final numbers?
One month before your wedding date. We will send across the final invoice at this point also. Obviously, things can happen and numbers could change – we can often accommodate increases in these numbers if we are given enough notice but after the final invoice has been paid, guest numbers cannot be decreased.

Do we have to book the registrar separately?
Yes. If you are looking to organise a civil wedding ceremony, Gateshead Registry Office are our local registrars. It is best to then contact them direct to ensure they have the date you have chosen and we recommend checking this before you confirm your date with us.

What are the payment terms?
In order to confirm your wedding day and date, the price of room hire or package you have chosen is required in order to secure the booking. All other T&Cs can be found in our contract which will be sent across with the initial room hire invoice for you to read and sign. Then, one month before your wedding date, we will need all final guest numbers confirmed and your final invoice for all confirmed food and drink will be sent.

Can we use suppliers that are not on the recommended supplier list?
We recommend using these suppliers as they are familiar with our sound limits and venue logistics and we can vouch for their professional and efficient services. Should you wish to book an alternative external provider, they just need to get in touch direct in order for us to approve them in advance. Please ask them to do this before you book and please note, we do not have specific changing facilities on-site for performers or entertainment.

Do you have noise restrictions at BALTIC?
Yes. We have fixed maximum sound levels set by Gateshead Council for regulated entertainment; please speak to your event planner for more details.

Do you allow children at BALTIC Weddings?
Yes, but ask that they are supervised at all times. We suggest that any younger children are taken home before 10pm.

Do you have high chairs?
Yes, please let your planner know how many you may need.

Do you provide children’s entertainment?
We work closely with Celebration Station who provide various styles of children’s entertainment and we would recommend booking for your wedding.

When can I drop off items?
Your wedding planner will arrange a time for you to drop of all items prior to your big day. Usually this is done a day or two beforehand but if you have additional décor to be hung or that needs extra set-up time, it is best to discuss this with your planner.

What time can our suppliers have access for set up?
Suppliers can have access from 10am unless by prior arrangement with your planner.

Are we allowed candles?
Yes. Candles and tea lights are permitted for your wedding, but must be contained within a suitable holder/lantern that is higher than the flame and catches the wax. We suggest that you switch to battery operated candles/tea lights in the evening where possible.

Is confetti allowed at BALTIC? 
Unfortunately not. We are also taking steps to reduce the level of waste and would recommend not using plastic based table “scatter crystals” or disposable items that cannot be re-used in line with our responsible and sustainable policies.

Can you provide an easel to hold our table plan?
Yes, we can provide a wooden artist’s easel to display your table plan.

How many guests can sit around your round tables?
We have various table sizes available, but our recommendation is to have 10 guests per round table for maximum comfort especially in a dining format.

Do you provide a microphone for speeches?
Yes. We offer a complimentary wireless, handheld microphone for speeches.

Can I leave any items overnight and when can I come back to collect these?
Yes, but we recommend taking all cards and any official documents home with you (or a trusted family member) on the day. We can store smaller things within a locked room; any larger items can remain in the hired space overnight but all items are left at your own risk.

What are your alcohol policies?
Only alcohol bought on-site can be consumed within the venue. If alcohol is found on the premises that guests have brought in you could be held liable. We will confiscate the drinks and charge corkage for any alcohol that has been found. We also operate a Challenge 25 policy throughout events. Please remind guests to bring photographic ID with them. If a guest is challenged and has no ID, we reserve the right refuse them in line with our licensing legislation.

What is your smoking policy?
As BALTIC is a public building, all smoking including the use of e-cigarettes or vaping devices is not permitted throughout the building. There are designated areas where guests may smoke outside, please ask your planner for more information on their locations.